MALCS Executive Committee Officer Elections to be held at the 2013 Summer Institute
At this year’s Summer Institute, we will elect officers for four positions on the organization’s Executive Committee: chairperson elect, treasurer, recording secretary, membership coordinator. We will also be electing three at-large representatives for the Coordinating Committee. With the exception of the Chairperson-elect, who serves a three-year term (Chairperson-elect, Chair, Ex-Officio), all elected officers serve two-year terms.
We invite all members to participate in the elections this year and to consider running for office. MALCS needs your energy, talent, and skills! Given the considerable leadership experience among our membership, we hope that elections will showcase this wealth.
Currently, our Nominations Committee is composing a slate of candidates for the election. Members may also self-nominate. Below, please find descriptions for each of the positions up for election.
If you have any questions, you may contact any member of the Nominations Committee (Ella Diaz, Brenda Sendejo, Rita Urquijo-Ruiz, Monica F. Torres, Lupe Gallegos-Diaz) at: email@example.com
If you are interested in running for one of these positions, please submit a statement of interest to Nominations Committee at firstname.lastname@example.org by Monday, July 1, 2013. The statement should be one-paragraph introduction (no more than 250 words) and should articulate your interest in and qualifications for serving MALCS in this position.
Candidate statements will be distributed to members in advance of the Business Meeting at the 2013 Summer Institute at OSU.
MALCS Executive and Coordinating Committees: Position Descriptions
Election to this position means a three-year commitment on the MALCS Executive Committee–as chair-elect, chair, and ex-officio. The Chairperson-elect shall
- support the chair in the implementation of the policies and procedures of the organization;
- assume the duties of the Chairperson, in the absence of the Chairperson;
- in consultation with the webjefa and communications team, be responsible for making recommendations to the Executive Committee on editorial policy, publishing and functionality of the MALCS’ digital presence and for working with webjefa and communications team to assure implementation of said decisions;
- be responsible for promoting MALCS’ digital publications and recruiting writers for those publications;
- call a meeting of the Executive Committee for the purpose of determining whether the Chairperson is unwilling or unable to perform the duties of the Chair; such a meeting must be called in writing with no less than five (5) days notice, and only when the Chair-Elect has a good cause to believe that the Chairperson is unable or unwilling to perform the duties of the Chair;
- assume the duties of Chairperson if so directed by the Executive Committee;
- assume the office of Chairperson when the Chairperson’s term expires.
The Treasurer shall
- in collaboration with the Administrative Coordinator, regularly review, report, and reconcile financial documents and statements for the organization;
- in consultation with the Administrative Coordinator, advise and consult with the Executive Committee regarding budgetary constraints, financial policy, audits, development strategies and activities;
- make recommendations on all routine and non-routine financial matters;
- review any items or requests with financial implications that are made to the National Office, Executive Committee and/or Coordinating Committee;
- chair the Funds Development Committee;
- in the absence of Chair, Chair-Elect, the Ex-Officio, the treasurer will facilitate meetings.
The Recording Secretary shall
- keep the minutes of all regular and special meetings of the Executive Committee, Coordinating Committee, and national business meeting;
- distribute minutes to the Executive Committee and the membership within (30) days after adjournment of each meeting;
- in collaboration with the Chair, prepare the agenda for all meetings;
- compile, organize, and deliver all documents to Administrative Coordinator and to the MALCS archives at UCLA;
- collect and keep contact information on chapters, caucuses, officers and awards.
The Membership Coordinator shall
- conduct a yearly membership drive before the Summer Institute;
- in collaboration the Communications Committee and Webjefa, be responsible for making recommendations to the Executive Committee on the uses and functionality of the listservs and email lists and other social media;
- be responsible for maintaining moderation of public and member listservs;
- work in consultation with webjefa to create and maintain the content of the MALCS website’s membership section;
- serve as a liaison between MALCS Executive Committee and the Historian;
- serve as a liaison between MALCS Executive Committee and chapters including soliciting reports and chapter activities for publication on MALCS website.
- be elected at the Summer Institute and serve two-year terms with staggered start dates and end dates to ensure office continuity;
- attend the Summer Institute;
- attend meetings of the Coordinating Committee scheduled at the Summer Institute;
- recommend and organize workshops, panels, and themes for future institutes;
- identify pertinent topics in relation to their special interest and regions;
- prepare, report, and submit reports to Secretary;
- submit announcements and items of interests from their region for publication on the MALCS website or other digital venues;
- elected at-large representatives will train incoming at-large representatives in duties;
- keep the chair and recording secretary informed of current contact information.