Position Descriptions and Terms

Elected Positions


The Chair serves for a 3- year term, as Chair-Elect, as Chair, and as Ex-Oficio.

The Chairperson-Elect shall

  1. support the chair in the implementation of the policies and procedures of the organization;
  2. assume the duties of the Chairperson, in the absence of the Chairperson;
  3. in consultation with the Webjefa and communications team, be responsible for making recommendations to the Executive Committee on editorial policy, publishing and functionality of the MALCS’ digital presence and for working with Webjefa and communications team to assure implementation of said decisions;
  4. be responsible for promoting MALCS’ digital publications and recruiting writers for those publications;
  5. call a meeting of the Coordinating Committee for the purpose of determining whether the Chairperson is unwilling or unable to perform the duties of the Chair in accordance with Article XI of these Bylaws; such a meeting must be called in writing with no less than five (5) days notice, and only when the Chair-Elect has a good cause to believe that the Chairperson is unable or unwilling to perform the duties of the Chair in accordance with Article XI of these Bylaws; the Chair-Elect shall solicit perspectives of relevant MALCS Committees and allow Coordinating Committee members to express their views on the questions and vote on the question;
  6. assume the duties of Chairperson if so directed by the Executive Committee;
  7. assume the office of Chairperson when the Chairperson’s term expires.

The Chair shall:

  1. preside at all meetings of the Executive and Coordinating Committees;
  2. implement the policies and procedures of the organization;
  3. represent the organization in all matters, but is to take no position which is contrary to these bylaws;
  4. together with Administrative Coordinator, sign all contracts approved by the Executive Committee;
  5. in consultation with the Executive Committee, appoint staff and volunteer positions;
  6. in consultation with the Executive Committee, appoint ad-hoc committees;
  7. in consultation with the Executive Committee, appoint the historian to the coordinating committee;
  8. request General, Special, Executive and Coordinating Committee meetings;
  9. retain General Counsel, as needed;
  10. send copies of all correspondence and other matter received by the organization and copies of all matter sent by the organization to the National Office/Administrative Coordinator;
  11. prepare or cause to be prepared all written or typed or printed matter pertaining to and on behalf of the organization;
  12. serve on the Editorial Board of Journal of Chicana/Latina Studies;
  13. assume the office of Ex-Officio after the term expires.

The Ex-Officio shall:

  1. bring to conclusion projects started but not completed during term of office;
  2. assist with transition of officers (information, resources);
  3. serve on, and initially convene, the Nominations Committee;
  4. conduct special projects;
  5. together with the Administrative Coordinator, liaison between the Summer Institute Site Committee and the EC;
  6. in the absence of Chair and Chair-Elect, the ex-officio will facilitate meetings.


The Treasurer serves serves for a 2- year term.

The Treasurer shall:

  1. in collaboration with the Administrative Coordinator, regularly review, report, and reconcile financial documents and statements for the organization;
  2. in consultation with the Administrative Coordinator, advise and consult with the Executive Committee regarding budgetary constraints, financial policy, audits, development strategies and activities;
  3. make recommendations on all routine and non-routine financial matters;
  4. review any items or requests with financial implications that are made to the National Office, Executive Committee and/or Coordinating Committee;
  5. chair the Funds Development Committee;
  6. in the absence of Chair, Chair-Elect, the Ex-Officio, the treasurer will facilitate meetings.

Recording Secretary

The Recording Secretary serves for a 2- year term.

The Recording Secretary shall:

  1. keep the minutes of all regular and special meetings of the Executive Committee, Coordinating Committee, and National Business Meeting;
  2. distribute minutes to the Executive Committee and the membership within (30) days after adjournment of each meeting;
  3. in collaboration with the Chair, prepare the agenda for all meetings;
  4. compile, organize, and deliver all documents to Administrative Coordinator and to the MALCS archives at UCLA;
  5. collect and keep contact information on chapters, caucuses, officers and awards.

Membership Coordinator

The Membership Coordinator serves for a 2-year term.

The Membership Coordinator shall:

  1. conduct a yearly membership drive before the Summer Institute;
  2. in collaboration the Communications Committee and Webjefa, be responsible for making recommendations to the Executive Committee on the uses and functionality of the listservs and email lists and other social media;
  3. be responsible for maintaining moderation of public and members listservs;
  4. work in consultation with webjefa to create and maintain the content of the MALCS website’s membership section;
  5. serve as a liaison between MALCS Executive Committee and the Historian;
  6. serve as a liaison between MALCS Executive Committee and chapters including soliciting reports and chapter activities for publication on MALCS website.

At-Large Representative

The At-Large Representative shall offer the national membership and the Executive Committee additional perspectives and information from a broad range of interests and voices

  1. be elected at the Summer Institute and serve two-year terms with staggered start dates and end dates to ensure office continuity;
  2. attend the Summer Institute;
  3. attend meetings of the Coordinating Committee scheduled at the Summer Institute;
  4. recommend and organize workshops, panels, and themes for future institutes;
  5. identify pertinent topics in relation to their special interest and regions;
  6. prepare, report, and submit reports to Secretary;
  7. submit announcements and items of interests from their region for publication on the MALCS website or other digital venues;
  8. elected at-large representatives will train incoming at-large representatives in duties;
  9. keep the chair and recording secretary informed of current contact information.

Appointed Positions


The Historian shall:

  1. be appointed by the Executive Committee for a tenure of 3 years with possibility of reappointment;
  2. in communication with the Secretary and Administrative Coordinator, maintain an organized record (print and/or electronic) of documents of historical significance to MALCS including such items as newspaper clippings, photographs, notice of events, Institute materials, articles, etc.
  3. create and supervise historical projects;
  4. serve as a liaison between MALCS and the host institution of the archive;
  5. at the conclusion of the term, turn over all relevant historical materials to the Administrative Coordinator and the official MALCS archives at UCLA.


The Webjefa shall

  1. be appointed by the Executive Committee for a tenure of 3 years with possibility of reappointment;
  2. serve on the Communications Team;
  3. maintain communication with the Chair-elect, the chair of the Communications Team, and the Administrative Coordinator,
  4. maintain, update, and manage the organization’s website;
  5. coordinate journal updates with the Lead Editor or her designee.

Administrative Coordinator

The Administrative Coordinator is a position appointed by the Executive Committee for a term of office determined by the Executive Committee. The Administrative Coordinator shall

  1. collaborate with the Executive Committee to fulfill the mission of the organization;
  2. represent the organization;
  3. in collaboration with the Treasurer, oversee the financial records and processes of MALCS;
  4. sign all checks issued by the organization;
  5. collect all monies due to the organization and advise the Executive Committee of the monies received from members and all other sources;
  6. seek funding opportunities and coordinate development efforts;
  7. recommend staff and volunteer positions to the Executive Committee;
  8. submit quarterly and biannual budget reports;
  9. provide administrative support to implement and maintain the policies and procedures of the organization;
  10. oversee and coordinate staff, interns, and volunteers;
  11. in collaboration with the Lead Editor for the Journal assure the accuracy of the journal distribution list;
  12. serve as liaison between the Executive Committee and the fiscal agent;
  13. serve as point of contact for the site committee organizing the Summer Institute;
  14. coordinate the membership and registration processes for the site committee organizing the Summer Institute: and
  15. serve on the Nominations Committee.